We are seeking a proactive HR Operations & Admin Executive to support payroll, employee benefits, work pass administration, and onboarding/offboarding, while managing day-to-day office operations, vendor coordination, and administrative processes. This is a hands-on role ideal for someone who is organized, adaptable, and comfortable working in a fast-paced environment.

Our Office Location: 1 Rochester Park, #02-01 Rochester Commons, Singapore 139212

Responsibility

Administrative

• Manage day-to-day administrative tasks to ensure smooth office operations
• Handle procurement and management of office equipment (e.g. laptops, mobile devices, etc.)
• Coordinate contracts, vendor agreements, and maintain proper documentation and approval workflows
• Process and track invoices, purchase orders, reimbursements, and payments in a timely manner
• Liaise with external vendors such as suppliers, telco providers, insurance partners, and service providers
• Support company events, team activities, and festive celebrations
• Assist with travel arrangements, including flight and accommodation bookings
• Provide basic front desk or visitor coordination support when required

HR Operations

• Support monthly payroll processing and maintain accurate employee records
• Manage employee benefits and insurance administration (e.g. enrollment, claims, renewals)
• Handle work pass applications (EP/SP), renewals, and related compliance matters
• Manage end-to-end onboarding and offboarding processes, including documentation, system access, and equipment allocation/return
• Maintain and update employee records in HR systems

Other Support

• Provide basic IT support, including device setup, system access, and simple troubleshooting
• Maintain IT asset inventory and ensure accurate tracking of devices and licenses
• Coordinate with external IT vendors on system issues, maintenance, and upgrades
• Support ad-hoc administrative and HR-related tasks as needed

Requirements

• Diploma or Bachelor’s degree in Business Administration, HR, IT, or a related field
• 1–3 years of experience in HR operations, administration, or office support roles
• Familiar with payroll, employee benefits/insurance, and work pass (EP/SP) processes in Singapore is a plus
• Fluent in English and Chinese (to support communication with China-based stakeholders)
• Detail-oriented, organized, and able to manage multiple tasks in a fast-paced environment

Preferred Attributes

• Proactive, hands-on, and with a strong sense of ownership
• Reliable, adaptable, and able to handle confidential information with discretion
• Comfortable working in a dynamic, fast-paced environment