Workplace Operations Coordinator
HireArt
Operations
Toronto, ON, Canada
CAD 27-27 / hour
Posted on May 22, 2026
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Workplace Operations Coordinator
The World's Fastest-Growing Rideshare Company
Full time
Location
Toronto, ON, Canada
Work environment
In-person
Expected pay amount
27.00 CAD Per Hour
Schedule
Mon-Fri, 8:30 AM - 5:00 PM
Assignment length
6 month contract
Job description
HireArt is helping our client find a Workplace Operations Coordinator to help create a welcoming, organized, and positive workplace experience for employees and visitors. This is a contract role, and we’re looking for someone who can quickly step in and support day-to-day workplace operations in a fast-paced environment.
In this role, you’ll support the daily operations of the workplace by helping maintain a safe, inclusive, and engaging environment for employees, guests, and cross-functional teams. You’ll serve as a key point of contact for workplace-related needs while helping ensure office operations run smoothly and efficiently.
The ideal candidate is highly organized, service-oriented, adaptable, and passionate about delivering an exceptional employee experience.
As a Workplace Operations Coordinator, you will:
As a Workplace Operations Coordinator, you will:
- Create a welcoming and professional reception experience for employees and guests as the first point of contact within the workplace.
- Support front desk operations by printing visitor badges, issuing temporary access passes, and assisting employees and guests with workplace access procedures.
- Maintain the appearance and organization of reception, lobby, kitchen, and shared workplace areas.
- Manage workplace inventory, including ordering, stocking, and organizing office and workplace supplies.
- Support incoming and outgoing mail, deliveries, shipments, and inventory distribution across workplace locations.
- Coordinate visitor management activities, including guest check-in processes and badge distribution.
- Assist with conference room coordination and general workplace logistics.
- Respond to and help resolve workplace-related requests and Zendesk tickets, escalating issues when appropriate.
- Partner cross-functionally with teams including HR, Recruiting, Real Estate, Security, Construction, and Workplace leadership to support operational needs.
- Troubleshoot and resolve employee and guest questions or concerns in a professional and timely manner.
- Support workplace events, operational projects, and additional workplace initiatives as needed.
Requirements
- 2+ years of customer service experience
- 1+ years of workplace, office operations, hospitality, or related experience
- Proficiency with standard workplace software, including Google Docs, Google Sheets/Excel, and Gmail
- Ability to multitask and remain adaptable in a fast-paced environment
- Passion for creating a positive and inclusive employee experience
- Strong interpersonal, communication, and relationship-building skills
- Ability to prioritize tasks, manage competing responsibilities, and work collaboratively across teams
- Strong organizational skills and attention to detail
- Alignment with company core values and a team-oriented mindset
Commitment: This is a full-time, 6-month contract position (with the possibility of extension) staffed via HireArt. The role is onsite and available to candidates local to the Toronto, Ontario, Canada area.
This posting is for a current vacancy. We may use automated tools to help screen or assess applications. Any such tools are used to support our hiring process, and all decisions are reviewed by a human before final selection.
Job description
HireArt is helping our client find a Workplace Operations Coordinator to help create a welcoming, organized, and positive workplace experience for employees and visitors. This is a contract role, and we’re looking for someone who can quickly step in and support day-to-day workplace operations in a fast-paced environment.
In this role, you’ll support the daily operations of the workplace by helping maintain a safe, inclusive, and engaging environment for employees, guests, and cross-functional teams. You’ll serve as a key point of contact for workplace-related needs while helping ensure office operations run smoothly and efficiently.
The ideal candidate is highly organized, service-oriented, adaptable, and passionate about delivering an exceptional employee experience.
As a Workplace Operations Coordinator, you will:
As a Workplace Operations Coordinator, you will:
- Create a welcoming and professional reception experience for employees and guests as the first point of contact within the workplace.
- Support front desk operations by printing visitor badges, issuing temporary access passes, and assisting employees and guests with workplace access procedures.
- Maintain the appearance and organization of reception, lobby, kitchen, and shared workplace areas.
- Manage workplace inventory, including ordering, stocking, and organizing office and workplace supplies.
- Support incoming and outgoing mail, deliveries, shipments, and inventory distribution across workplace locations.
- Coordinate visitor management activities, including guest check-in processes and badge distribution.
- Assist with conference room coordination and general workplace logistics.
- Respond to and help resolve workplace-related requests and Zendesk tickets, escalating issues when appropriate.
- Partner cross-functionally with teams including HR, Recruiting, Real Estate, Security, Construction, and Workplace leadership to support operational needs.
- Troubleshoot and resolve employee and guest questions or concerns in a professional and timely manner.
- Support workplace events, operational projects, and additional workplace initiatives as needed.
Requirements
- 2+ years of customer service experience
- 1+ years of workplace, office operations, hospitality, or related experience
- Proficiency with standard workplace software, including Google Docs, Google Sheets/Excel, and Gmail
- Ability to multitask and remain adaptable in a fast-paced environment
- Passion for creating a positive and inclusive employee experience
- Strong interpersonal, communication, and relationship-building skills
- Ability to prioritize tasks, manage competing responsibilities, and work collaboratively across teams
- Strong organizational skills and attention to detail
- Alignment with company core values and a team-oriented mindset
Commitment: This is a full-time, 6-month contract position (with the possibility of extension) staffed via HireArt. The role is onsite and available to candidates local to the Toronto, Ontario, Canada area.
This posting is for a current vacancy. We may use automated tools to help screen or assess applications. Any such tools are used to support our hiring process, and all decisions are reviewed by a human before final selection.