Senior Payroll and Compliance Specialist
HireArt
Accounting & Finance, Compliance / Regulatory
New York, USA · Remote
USD 110k-135k / year
Posted on Jan 15, 2026
Apply to HireArt
Senior Payroll and Compliance Specialist
HireArt
Full time
Location
New York, United States (Remote)
Work environment
Remote
Expected pay amount
110,000.00 - 135,000.00 USD Per Year
Schedule
Monday - Friday (EST)
Assignment length
Contract to hire
Job description
HireArt is seeking a Senior Payroll & Compliance Specialist to own payroll execution and payroll-related compliance across the U.S. and Canada in a weekly environment supporting ~3,000–4,000 recipients, with significant growth expected in 2026. This role is compliance-focused and audit-driven.
Why This Role Exists
As jurisdiction count and regulatory complexity increase, compliance risk grows non-linearly. This role ensures payroll practices remain current, compliant, and audit-ready—without disrupting weekly payroll.
Core Responsibilities
Why This Role Exists
As jurisdiction count and regulatory complexity increase, compliance risk grows non-linearly. This role ensures payroll practices remain current, compliant, and audit-ready—without disrupting weekly payroll.
Core Responsibilities
- Support weekly, multi-state payroll with accurate and timely processing
- Reconcile payroll data; investigate discrepancies and manage corrections
- Respond to employee and internal inquiries regarding payroll and compliance
- Prepare and maintain detailed payroll reports, filings, and audit documentation
- Own compliance activities: tax registrations, filings/amendments, UI maintenance
- Manage garnishments, workers’ compensation, ACA compliance, and audits
- Build and maintain compliance SOPs, calendars, and controls
- Collaborate cross-functionally to strengthen compliance and consistency
- Verify compliance with federal, state, and local payroll regulations; update practices as laws change
Requirements
- 5+ years payroll operations and compliance experience
- Proven expertise handling multi-state payroll populations
- Strong understanding of payroll compliance (local, state, federal)
- Familiarity with payroll reporting, reconciliation, and audits
- High attention to detail; excellent communication and issue resolution skills
- Ability to collaborate cross-functionally
You'll really stand out to us if you have:
- CPP designation
- Canadian payroll
- Workers Comp experience
- Staffing/EOR/PEO experience
HireArt offers a benefits package that includes:
- Dental, medical, and vision for yourself and your dependents
- Life and disability insurance
- Paid Parental Leave
- Work-from-home stipends, including:
- Workspace/home office set-up
- Company supplied Apple laptop
- Phone/internet stipend
- Uncapped PTO as well as paid office holidays
- 401(K) through Fidelity
This is a remote, full-time, 6-month contract-to-hire position with HireArt and is open to candidates who reside and are authorized to work in the United States. Unfortunately, we're unable to offer sponsorships or do corp-to-corp.
HireArt values diversity and is an Equal Opportunity Employer, which is why we are interested in every qualified candidate, regardless of their background, how they identify, or their inclusion in any protected class.
Company description
HireArt's mission is to make it easy for companies to build and manage a world-class contract workforce.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Job description
HireArt is seeking a Senior Payroll & Compliance Specialist to own payroll execution and payroll-related compliance across the U.S. and Canada in a weekly environment supporting ~3,000–4,000 recipients, with significant growth expected in 2026. This role is compliance-focused and audit-driven.
Why This Role Exists
As jurisdiction count and regulatory complexity increase, compliance risk grows non-linearly. This role ensures payroll practices remain current, compliant, and audit-ready—without disrupting weekly payroll.
Core Responsibilities
Why This Role Exists
As jurisdiction count and regulatory complexity increase, compliance risk grows non-linearly. This role ensures payroll practices remain current, compliant, and audit-ready—without disrupting weekly payroll.
Core Responsibilities
- Support weekly, multi-state payroll with accurate and timely processing
- Reconcile payroll data; investigate discrepancies and manage corrections
- Respond to employee and internal inquiries regarding payroll and compliance
- Prepare and maintain detailed payroll reports, filings, and audit documentation
- Own compliance activities: tax registrations, filings/amendments, UI maintenance
- Manage garnishments, workers’ compensation, ACA compliance, and audits
- Build and maintain compliance SOPs, calendars, and controls
- Collaborate cross-functionally to strengthen compliance and consistency
- Verify compliance with federal, state, and local payroll regulations; update practices as laws change
Requirements
- 5+ years payroll operations and compliance experience
- Proven expertise handling multi-state payroll populations
- Strong understanding of payroll compliance (local, state, federal)
- Familiarity with payroll reporting, reconciliation, and audits
- High attention to detail; excellent communication and issue resolution skills
- Ability to collaborate cross-functionally
You'll really stand out to us if you have:
- CPP designation
- Canadian payroll
- Workers Comp experience
- Staffing/EOR/PEO experience
HireArt offers a benefits package that includes:
- Dental, medical, and vision for yourself and your dependents
- Life and disability insurance
- Paid Parental Leave
- Work-from-home stipends, including:
- Workspace/home office set-up
- Company supplied Apple laptop
- Phone/internet stipend
- Uncapped PTO as well as paid office holidays
- 401(K) through Fidelity
This is a remote, full-time, 6-month contract-to-hire position with HireArt and is open to candidates who reside and are authorized to work in the United States. Unfortunately, we're unable to offer sponsorships or do corp-to-corp.
HireArt values diversity and is an Equal Opportunity Employer, which is why we are interested in every qualified candidate, regardless of their background, how they identify, or their inclusion in any protected class.
Company description
HireArt's mission is to make it easy for companies to build and manage a world-class contract workforce.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.