Sr. Billing Specialist
HireArt
Philippines · Remote
Posted on Sep 3, 2025
Apply to HireArt
Sr. Billing Specialist
HireArt
Full time
Location
Colombia and Philippines (Remote)
Work environment
Remote
Expected pay amount
0.00 - 0.00 USD Per Year
Schedule
Monday-Friday (Must be able to work EST, CST, or PST work hours)
Assignment length
Permanent
Job description
As a Sr. Billing Specialist, you’ll play a critical role in managing HireArt’s financial operations by ensuring accurate invoicing and owning the timely resolution of invoice discrepancies. The position involves handling complex billing categories, including domestic payroll, contractor payments, international employer-of-record arrangements, independent contractor invoicing, and pass-through billing for benefits and related services. Success is measured through accuracy and timeliness metrics, and the ability to drive initiatives to completion. You’ll have the opportunity to work within a great team where there’s a commitment to collaboration, trust, compliance, and continuous process improvement.
As a Sr. Billing Specialist you’ll be responsible for:
As a Sr. Billing Specialist you’ll be responsible for:
Invoicing and Billing
- Invoice Preparation: Create accurate client invoices reflecting payroll data, markups, and expenses (weekly).
- Expense Allocation: Verify accurate allocation of expenses to client accounts (weekly).
- Invoice Reconciliation: Investigate and resolve discrepancies to ensure billing accuracy and facilitate client payment processing (weekly).
- One-Off Invoicing: Handle ad hoc invoicing requests and off-platform billing (as needed).
- International EOR Invoicing: Manage invoicing for Employer of Record arrangements (weekly).
- Health Insurance Billing: Oversee invoicing for U.S. and Canadian health insurance pass-through expenses (monthly).
- Independent Contractor Billing: Ensure accuracy and timely invoicing for independent contractors (weekly).
- Client Billback Management: Accurately manage and invoice client billback expenses related to events (quarterly).
Support and Collaboration
- Inquiry Resolution: Address invoicing-related queries via ZenDesk or email (daily).
- Cross-Functional Collaboration: Partner with payroll, accounting, and development teams to streamline billing workflows and processes.
- Client Reporting: Prepare and deliver detailed billing reports to clients (weekly).
- Markup Troubleshooting: Resolve markup-related issues and ensure updates are implemented.
Requirements
- Education: Bachelor’s degree in a process-oriented field, such as Accounting, Finance, Business Administration, STEM, etc…
- Experience: 4+ years in billing/invoicing or accounting roles
- Data Analytics: High level of fluency in Excel/Sheets, SQL, and other business intelligence tools, such as Tableau or PowerBI
- Accounting Software Knowledge: Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, Bill.com)
- Communication: Strong verbal and written communication skills. C1+ level of English required
- Independent Problem-Solving: Ability to identify and resolve payment or invoicing discrepancies effectively with minimal oversight.
- Attention to Detail: Exceptional organizational skills and accuracy in managing financial records.
You’ll REALLY stand out if you have:
- Experience managing 100% of a billing/invoicing process.
- Experience working with, and resolving discrepancies related to, invoices that contain a high volume of line items.
HireArt offers a benefits package that includes:
- Competitive wages
- Work-from-home benefits, including:
- Workspace/home office set-up
- Company provided laptop
- PTO
This is a remote, full-time, international independent contractor position with HireArt and is open to candidates who are able to work during Eastern Time Zone business hours. Unfortunately, we're unable to offer sponsorships or do corp-to-corp.
HireArt values diversity and is an Equal Opportunity Employer, which is why we are interested in every qualified candidate, regardless of their background, how they identify, or their inclusion in any protected class.
Company description
HireArt's mission is to make it easy for companies to build and manage a world-class contract workforce.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Job description
As a Sr. Billing Specialist, you’ll play a critical role in managing HireArt’s financial operations by ensuring accurate invoicing and owning the timely resolution of invoice discrepancies. The position involves handling complex billing categories, including domestic payroll, contractor payments, international employer-of-record arrangements, independent contractor invoicing, and pass-through billing for benefits and related services. Success is measured through accuracy and timeliness metrics, and the ability to drive initiatives to completion. You’ll have the opportunity to work within a great team where there’s a commitment to collaboration, trust, compliance, and continuous process improvement.
As a Sr. Billing Specialist you’ll be responsible for:
As a Sr. Billing Specialist you’ll be responsible for:
Invoicing and Billing
- Invoice Preparation: Create accurate client invoices reflecting payroll data, markups, and expenses (weekly).
- Expense Allocation: Verify accurate allocation of expenses to client accounts (weekly).
- Invoice Reconciliation: Investigate and resolve discrepancies to ensure billing accuracy and facilitate client payment processing (weekly).
- One-Off Invoicing: Handle ad hoc invoicing requests and off-platform billing (as needed).
- International EOR Invoicing: Manage invoicing for Employer of Record arrangements (weekly).
- Health Insurance Billing: Oversee invoicing for U.S. and Canadian health insurance pass-through expenses (monthly).
- Independent Contractor Billing: Ensure accuracy and timely invoicing for independent contractors (weekly).
- Client Billback Management: Accurately manage and invoice client billback expenses related to events (quarterly).
Support and Collaboration
- Inquiry Resolution: Address invoicing-related queries via ZenDesk or email (daily).
- Cross-Functional Collaboration: Partner with payroll, accounting, and development teams to streamline billing workflows and processes.
- Client Reporting: Prepare and deliver detailed billing reports to clients (weekly).
- Markup Troubleshooting: Resolve markup-related issues and ensure updates are implemented.
Requirements
- Education: Bachelor’s degree in a process-oriented field, such as Accounting, Finance, Business Administration, STEM, etc…
- Experience: 4+ years in billing/invoicing or accounting roles
- Data Analytics: High level of fluency in Excel/Sheets, SQL, and other business intelligence tools, such as Tableau or PowerBI
- Accounting Software Knowledge: Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, Bill.com)
- Communication: Strong verbal and written communication skills. C1+ level of English required
- Independent Problem-Solving: Ability to identify and resolve payment or invoicing discrepancies effectively with minimal oversight.
- Attention to Detail: Exceptional organizational skills and accuracy in managing financial records.
You’ll REALLY stand out if you have:
- Experience managing 100% of a billing/invoicing process.
- Experience working with, and resolving discrepancies related to, invoices that contain a high volume of line items.
HireArt offers a benefits package that includes:
- Competitive wages
- Work-from-home benefits, including:
- Workspace/home office set-up
- Company provided laptop
- PTO
This is a remote, full-time, international independent contractor position with HireArt and is open to candidates who are able to work during Eastern Time Zone business hours. Unfortunately, we're unable to offer sponsorships or do corp-to-corp.
HireArt values diversity and is an Equal Opportunity Employer, which is why we are interested in every qualified candidate, regardless of their background, how they identify, or their inclusion in any protected class.
Company description
HireArt's mission is to make it easy for companies to build and manage a world-class contract workforce.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.