Sr. Payroll Specialist
HireArt
Accounting & Finance
New York, NY, USA · Remote
USD 80k-100k / year
Posted on Jun 11, 2025
Apply to HireArt
Sr. Payroll Specialist
HireArt
Full time
Location
New York, NY, United States (Remote)
Work environment
Remote
Expected pay amount
80,000.00 - 100,000.00 USD Per Year
Schedule
Monday - Friday, typically 9am - 6pm (Eastern)
Assignment length
Permanent
Job description
The Senior Payroll Specialist is a critical member on our Finance Operations team. On a day-to-day basis, you will execute the payroll process through HireArt’s platform integration with ADP Workforce Now, ADP Team Pay in Canada, and various partners supporting global payroll, and ensure 100% accurate payroll reconciliation and submission. You’ll also work collaboratively with our engineering and operations teams to lead the Payroll team and fully automate HireArt’s payroll system to support exponential headcount growth.
Core Responsibilities:
Core Responsibilities:
- Payroll Administration
- Process weekly payroll, including gathering time and expense data from multiple external sources. (Weekly)
- Reconcile payroll across platforms (e.g., HireArt Admin, ADP WFN, TeamPay). (Weekly)
- Research and respond to all payroll inquiries from internal and external stakeholders; escalate items as necessary. (As Needed)
- Process garnishments, child support orders, and liens in compliance with court orders. (Weekly)
- Maintain weekly payroll files and data accuracy across platforms. (Weekly)
- Process off-cycle individual payments. (As Needed)
- Reconciliation - Reconcile payroll with 100% accuracy. Follow and clearly document existing procedures, and continuously improve and automate reconciliation processes.
- Compliance and Reporting
- Maintain compliance with federal, state, and provincial regulations concerning employment. Monitor labor law updates for changes that affect HR, including reviewing and updating employee handbooks or employment agreements. (Ongoing)
- Oversee tax slip distribution, including W-2s, 1099s, T4s, international forms, and other tax documents. (Annual)
- Manage payroll-related reporting, including new hire and HSA/FSA submissions to ADP. (Weekly)
- Review and update payroll policies, flowcharts, and internal controls. (Quarterly)
- Operational Improvements
- Drive process improvements to increase the efficiency of payroll processes (~2 per quarter). (Quarterly)
- Maintain backup procedures and a disaster recovery plan. (Ongoing)
- Own all things paystubs, including managing relationships with Product and Engineering to improve compliance, reporting, and/or overall enhancement of processes. (Ongoing)
- Responsible for month-end and quarter-end payroll reporting statistics. (Monthly, Quarterly)
Requirements
- 5+ years experience administering in-house multi-state/province payrolls
- Bachelor’s degree in Business Administration, Accounting, or related field (or equivalent experience)
- Certified Payroll Practitioner (CPP) designation, preferred
- Experience processing weekly payroll for 2000+ workers (salary and hourly)
- Experience with ADP Workforce Now
- Expertise with state and local registrations and tax reporting
- Experience with payroll-related audits
- Expertise in Google Suite (Sheets, Docs, Slides) and Zendesk
We feel passionately about providing equitable wages, and transparency in compensation is one vehicle to achieve that. Here’s what you can expect from us:
- $80,000-100,000 per year
- 100% employer covered health, dental, and vision premiums for employee, spouse, and children.
- Life and disability insurance
- Generous paid parental leave
- Unlimited PTO and paid holidays
- Work set-up benefits, including:
- Workspace/home office set up stipend
- A company Apple laptop
- Phone/Internet service
Commitment: This is a remote, permanent, full-time position with HireArt that is open to candidates who reside and are authorized to work in The United States and can work during eastern time zone business hours. Unfortunately, we are not able to sponsor visas or work corp-to-corp at this time.
HireArt values diversity and is an Equal Opportunity Employer, which is why we are interested in every qualified candidate, regardless of their background or how they identify.
Company description
HireArt's mission is to make it easy for companies to build and manage a world-class contract workforce.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Job description
The Senior Payroll Specialist is a critical member on our Finance Operations team. On a day-to-day basis, you will execute the payroll process through HireArt’s platform integration with ADP Workforce Now, ADP Team Pay in Canada, and various partners supporting global payroll, and ensure 100% accurate payroll reconciliation and submission. You’ll also work collaboratively with our engineering and operations teams to lead the Payroll team and fully automate HireArt’s payroll system to support exponential headcount growth.
Core Responsibilities:
Core Responsibilities:
- Payroll Administration
- Process weekly payroll, including gathering time and expense data from multiple external sources. (Weekly)
- Reconcile payroll across platforms (e.g., HireArt Admin, ADP WFN, TeamPay). (Weekly)
- Research and respond to all payroll inquiries from internal and external stakeholders; escalate items as necessary. (As Needed)
- Process garnishments, child support orders, and liens in compliance with court orders. (Weekly)
- Maintain weekly payroll files and data accuracy across platforms. (Weekly)
- Process off-cycle individual payments. (As Needed)
- Reconciliation - Reconcile payroll with 100% accuracy. Follow and clearly document existing procedures, and continuously improve and automate reconciliation processes.
- Compliance and Reporting
- Maintain compliance with federal, state, and provincial regulations concerning employment. Monitor labor law updates for changes that affect HR, including reviewing and updating employee handbooks or employment agreements. (Ongoing)
- Oversee tax slip distribution, including W-2s, 1099s, T4s, international forms, and other tax documents. (Annual)
- Manage payroll-related reporting, including new hire and HSA/FSA submissions to ADP. (Weekly)
- Review and update payroll policies, flowcharts, and internal controls. (Quarterly)
- Operational Improvements
- Drive process improvements to increase the efficiency of payroll processes (~2 per quarter). (Quarterly)
- Maintain backup procedures and a disaster recovery plan. (Ongoing)
- Own all things paystubs, including managing relationships with Product and Engineering to improve compliance, reporting, and/or overall enhancement of processes. (Ongoing)
- Responsible for month-end and quarter-end payroll reporting statistics. (Monthly, Quarterly)
Requirements
- 5+ years experience administering in-house multi-state/province payrolls
- Bachelor’s degree in Business Administration, Accounting, or related field (or equivalent experience)
- Certified Payroll Practitioner (CPP) designation, preferred
- Experience processing weekly payroll for 2000+ workers (salary and hourly)
- Experience with ADP Workforce Now
- Expertise with state and local registrations and tax reporting
- Experience with payroll-related audits
- Expertise in Google Suite (Sheets, Docs, Slides) and Zendesk
We feel passionately about providing equitable wages, and transparency in compensation is one vehicle to achieve that. Here’s what you can expect from us:
- $80,000-100,000 per year
- 100% employer covered health, dental, and vision premiums for employee, spouse, and children.
- Life and disability insurance
- Generous paid parental leave
- Unlimited PTO and paid holidays
- Work set-up benefits, including:
- Workspace/home office set up stipend
- A company Apple laptop
- Phone/Internet service
Commitment: This is a remote, permanent, full-time position with HireArt that is open to candidates who reside and are authorized to work in The United States and can work during eastern time zone business hours. Unfortunately, we are not able to sponsor visas or work corp-to-corp at this time.
HireArt values diversity and is an Equal Opportunity Employer, which is why we are interested in every qualified candidate, regardless of their background or how they identify.
Company description
HireArt's mission is to make it easy for companies to build and manage a world-class contract workforce.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.
Today, mid-sized companies with contract workforces must navigate significant legal, financial, talent acquisition, and operational complexities to build and manage these workforces on a global scale. In most cases, they rely on a stack of point solutions: agencies to source and employ talent, a software system to track workers and agencies (VMS), and a service to provide day-to-day management of the program (MSP). The default contract workforce stack doesn’t provide much visibility into or control over the workforce, because the pieces of the stack don’t integrate well together, resulting in massive administrative headaches and frustration for companies.
HireArt’s delightful intersection of humans and software provide all of the tooling needed for mid-sized companies to hire contractors anywhere in the world compliantly, and contract workers to have as great an experience as full-time employees have day-to-day.